VIPs and Apple Mail—Part 2: Alerts

How To Set Up VIP Alerts in Apple Mail.

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Yesterday, in Part 1, I described what VIPs are, why you should use them, and how to designate someone as a VIP. Today, we’ll look at VIP Alerts, notifications that let you know when you’ve received an email from a VIP.

Setting Up VIP Alerts

iOS Devices (iPhone/iPad/iPod Touch)

  1. Open Mail and navigate, if necessary, back to the Mailboxes screen.
  2. Find the “VIP” row, and touch the blue info circle to the right of VIP.
  3. At the bottom, touch VIP Alerts—you’ll be taken directly to Settings>Notifications> Mail>VIP.
  4. Select the options you’d like to use for VIP Alerts.
    Recommendations:

    1. Set all of the toggle switches to on:
      • Show in Notifications Center
      • Badge App Icon
      • Show on Lock Screen
    2. Set the “Alert Style When Unlocked” to Alerts.
    3. Set Sounds to something memorable for VIPs (“Telegraph,” for example; you’ll find it under “Classics.”)

MacOS Devices (Macs)

  1. Open the Mail App.
  2. From the Mail menu, click Preferences (or Command+,).
  3. Click the General tab.
  4. Under “New messages sound” choose a memorable sound (“New Messages Sound,” for example.)
  5. Then, under “New message notifications,” choose VIPs.
  6. Now, open your Mac’s System Preferences and click on Notifications.
  7. Scroll down to Mail and choose the options you prefer.
    Recommendations:

    1. Set “Mail alert style:” to Alerts.
    2. Check all the boxes to turn on:
      • Show notifications on lock screen
      • Show message preview ALWAYS
      • Show in Notification Center
      • Badge app icon
      • Play sound for notification

Monday, in Part 3, I’ll pass along a few final tips regarding VIPs.


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